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Privacy Policy – GL Recruitment Group

Privacy Policy – GL Recruitment Group

Effective Date: 05/08/25
Last Updated:  05/08/25

GL Recruitment Group (“we”, “us”, “our”) is committed to protecting your privacy. This policy outlines how we collect, use, store, and protect personal information provided by individuals (“you”, “your”) when using our website and recruitment services.

We are fully compliant with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

GL Recruitment Group is a recruitment agency supplying skilled and unskilled labour to the construction and related industries across the UK.

Data Controller:
GL Recruitment Group

info@glrecruitmentgroup.co.uk

2. What Information We Collect

We may collect and process the following personal information:

From Workers:

  • Full name
  • Contact details (email, phone, address)
  • National Insurance number
  • Date of birth
  • Right to work documentation
  • Proof of ID (passport, driving licence)
  • CSCS/CPCS or other trade certifications
  • UTR number (if applicable)
  • CV or employment history
  • Emergency contact details
  • Bank details (for payroll, if applicable)
  • References
  • Work availability and preferences

From Clients:

  • Company name and registration number
  • Contact person’s name and job title
  • Company address, phone number, and email
  • Job vacancy details
  • Invoicing and payment details

3. How We Use Your Information

We use your personal data to:

  • Register you for work opportunities
  • Match candidates to suitable vacancies
  • Contact you about relevant jobs or workers
  • Verify identity, right to work, and qualifications
  • Manage placements and contracts
  • Comply with legal and regulatory obligations
  • Process payments (where applicable)
  • Improve our website and services

We will never sell or rent your data to third parties.

4. Lawful Basis for Processing

We process your data under the following lawful bases:

  • Contractual obligation – to provide recruitment services
  • Legal obligation – for compliance with employment and immigration laws
  • Legitimate interests – for internal business operations and matching candidates with clients
  • Consent – for optional marketing communications (only where freely given)

You can withdraw your consent for marketing at any time.

5. Who We Share Your Data With

Your data may be shared with:

  • Prospective employers (clients)
  • Background check and compliance services
  • Payroll and payment processors
  • Legal or regulatory bodies (e.g. HMRC, DBS)
  • IT and CRM software providers under contract with us

All third-party partners are required to handle your data in compliance with UK GDPR.

6. Data Retention

We retain personal data only for as long as necessary:

  • Candidate and worker records: up to 6 years after last contact or placement
  • Client data: 6 years from the last engagement
  • Financial records: 6 years (as required by HMRC)

You may request deletion of your data at any time, unless we are required to retain it by law.

7. Your Rights Under GDPR

You have the right to:

  • Access the data we hold about you
  • Correct inaccurate or incomplete data
  • Request deletion of your data (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability (receive a copy of your data in a usable format)
  • Withdraw consent at any time (where applicable)
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us at [Insert Contact Email].

8. Data Security

We use industry-standard security measures to protect your personal data, including:

  • Secure servers and firewalls
  • Access control and encryption
  • Staff training and confidentiality policies

If a data breach occurs, we will notify affected individuals and the ICO within the required timeframe.

9. Cookies and Website Tracking

Our website uses cookies to enhance your experience. These may track:

  • Site usage and navigation
  • User preferences
  • Visitor analytics via Google Analytics or similar tools

You can disable cookies via your browser settings. See our [Cookie Policy] for full details.

10. Changes to This Privacy Policy

We may update this policy from time to time. The latest version will always be available on our website. We will notify users of significant changes where required.

11. Contact Us

For questions about this Privacy Policy or to exercise your data rights, contact:

Data Protection Officer
GL Recruitment Group
Email: info@glrecruitmentgroup.co.uk

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